Receiving your Newsletter by Email

Some people have been having trouble receiving email newsletters. This is a series of instructions on how to make sure you get the email, which is most likely going into a SPAM folder. Each email application is different, so find the one you are using and follow those directions.


Make sure that the secretary has the correct address for you. The easiest way to do this is to send an email to Then we can be sure that there are no typos in the email.


Find your email application below. You may be using your email online in a browser like Gmail or Hotmail or Yahoo, or be using a stand-alone email application like Microsoft Outlook or Mac Mail. Follow those directions specific to your needs.


If you find a message wrongly classified as spam, you can unmark the message. Just select the message, and click the Not Spam button that appears at the top and bottom of your current view. Unmarking a message will automatically move it to your inbox.

If you find that some senders’ messages are consistently being mislabeled as spam, you can prevent this by:

  • Adding their email addresses to your Contacts list. Gmail will deliver messages from members of your Contacts list to your inbox, unless we know with high confidence that they are spam.
    • Some messages sent from contacts which are very clearly spam can be sent directly to your Spam label. More importantly, in some cases messages from contacts will not be sent to Spam but will be marked with a red warning banner if the content is suspicious – for example, your friend’s or contact’s account has been compromised and used to send phishing messages.
  • Creating a filter so the messages are never sent to Spam.

If you’re sending to Gmail users and are seeing your messages marked as spam, please review our Bulk Senders guide.


  • In Yahoo! Mail Classic:
    • Follow the Mail Options link from the top Yahoo! Mail Classic navigation bar.
    • Click Filters under Management.
  • Click Add.
  • Give the filter an appropriate name under Filter Name.
    • For our newsletters filter, use something like “CGGC newsletter”, for example.
  • Make sure the first criterion reads From header: contains.
  • Type the email address or domain name the newsletter is sent from.
    • in this case, type “”
  • Select the desired destination folder (quite simply the Inbox, for example) under Move the message to:.
  • Click Add Filter.


  • Select Options | More Options… from the Windows Live Hotmail toolbar.
  • Follow the Safe and blocked senders link underPreventing junk email.
  • Click Safe senders.
  • Type the email address or domain you want to put on the Safe senders list in the Sender or domain to mark as safe: entry field.
    • In this case, type “”
  • Click Add to list >>.

Microsoft Outlook

You can add either the sender’s e-mail address or their domain name to the Safe Senders List.

  1. On the Tools menu, click Options.
  2. On the Preferences tab, under E-mail, click Junk E-mail.
  3. Click the Safe Senders or Safe Recipients tab.
  4. Click Add.
  5. In the Enter an e-mail address or Internet domain name to be added to the list box, enter the name or address you want added, and then click OK.

Mac’s Mail App

  • While in Mail open Mail -> Preferences -> Junk Mail from the Menu list along the top of your screen.
  • Make sure that Address Book, and Previous Recipients options are checked.
  • Then exit the Preferences Window.
  • Now all you have to do is Add them to your Address or Email them and they should no longer be marked as junk.

If you have something different than the ones listed above, send me an email and I will find out how to do it for your mail program.